Writing emails is a daily occurrence in many people's lives that is often considered to be tedious and time consuming, but it doesn't have to be this way. Here are some things that make it easier for you and your recipient.

DO keep it short and concise. Emails are supposed to transmit information quickly, and ploughing through paragraphs of texts to get to the main point completely defeats this purpose. Try to get straight to the point without any embellishments; not only will that make it easier for the recipient to understand the email, but you are also more likely to get a reply. To make the central part stand out, you can, for instance, write it in bold or underline it. Having several short paragraphs can also help information to stand out without becoming overburdening.

DON'T follow up immediately. Most people receive a ton of emails throughout the day, and it is very likely that they are simply unable to get back to everyone straight away. Don't get upset if they don't respond instantly. Most likely, not you or your email are the issue, but rather, the number of emails they receive keeps them from replying on the day. Wait about three days before sending a polite follow up email. If your email requires a fast reply, send it as 'high priority' so it appears at the top of the other person's inbox.

DO use appropriate openings and signoffs. The opening and closing of your email frame its tone, so it is vital to adapt it to the topic and situation. While 'Hi!' and 'Best' might be enough for someone you know quite well, you'll probably want to stick to 'Dear' and a 'Kind regards' when emailing a superior or someone you don't know well. No matter who you email, always include your name at the end; it’s just the polite thing to do. Turning off the 'Sent from my…' message is also a good idea; no one needs to know that you are emailing from your phone.

DON'T let emails consume your life. Staying on top of your inbox is challenging, stressful, and sometimes simply impossible. Despite all this, try to separate your (work) emails from the rest of your life, for instance, by not checking them during the weekend or by disabling the notifications in the evenings and on your days off. This is, of course, easier said than done, but it can be very beneficial.

DO have an out-of-office message. An automated reply will let your recipient know that you are not available at the current time, ensuring that they won't wait for a response or email you again before you are back.

DON'T reply to all. Unless your response concerns absolutely everyone who is copied into the original email, DO NOT, under any circumstances, reply to all. Receiving emails that do not actually concern you is just awkward and unnecessarily clogs up the inbox.

DO write clear and pertinent subject lines. The subject line should already give the recipient the gist of your email. You could use some key words or refer to something they asked for in a previous email to achieve this. A clear subject line will help your recipient to assess the urgency of your email and, again, influence how quickly they'll get back to you.

DON'T dismiss other modes of communication. While emails are a great way to communicate, sometimes a phone call or in-person meeting are still the easier options. If you have lots of things to discuss, need to resolve a personal issue, or require quick responses, emails might not be the best medium. Rather than emailing back and forth for ages, a quick phone call could resolve these issues in minutes and save you valuable time.

DO remain polite. It can sometimes be tempting to let all your anger out in an email, especially when you get an annoying or utterly unhelpful reply. However, most of the time, it is better to take a minute to calm down and then respond in a more composed and polite manner.

DON'T forget to proofread. While the occasional typo is acceptable, it should remain the exception, as an email full of mistakes quickly comes across as unprofessional. Even if you are short on time, you should take a second to quickly proofread and correct these unwanted mistakes.